Technology Management
Compare the approved budget, committed spending, actuals and forecast for each technology line, with the contract and system behind it. Potential savings stay labeled as estimates until leadership reviews them.
From hotel IT experience, before HTMS™
A hotel paid for an internet service that was never installed, over eight years. The lesson: every budget line should be tied to the contract behind it, and to what was actually delivered.
In HTMS™ each budget line links to the contract behind it, so plan, committed spend and actual sit beside what that contract obliges.
Read the full articleThe problem
A hotel pays for two tools that do similar jobs, holds license seats nobody uses, and lets a renewal roll over because the notice date passed. The CFO sees the invoices but not which of them the hotel could change.
Create CAPEX and OPEX lines against an approved baseline, with plan, committed, forecast and variance, scenarios and Excel or CSV export.
See recorded overlaps between systems, unused features, idle license seats and upcoming renewals in one view.
Each potential saving shows its evidence and assumptions and stays Unknown where costs are not recorded.
Group purchasing prices compared once the provider's prices are loaded. This step is tagged Planned.
Spend with no budget is called overspending, not zero. Items that need a financial review name the contract, its notice period and its owner, so the decision is made before the date, not after.
HTMS™ product screen
Keyline explains potential savings from the hotel's own contracts and systems, showing the evidence and assumptions behind each figure. Where a cost is not recorded it says Unknown instead of estimating. A person decides what to act on.
Drawn from your hotel’s own records, with the evidence shown. A person decides.
A realistic scenario
The controller of a 300-room hotel opens the budget to review variance against the approved baseline, then the opportunities view lists recorded overlaps, idle license seats and a renewal due next quarter. She takes each item to the IT manager to review, with the evidence attached.